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TimesheetCalculator

Timesheet calculator · free

Timesheet Calculator

Turn any time sheet — paper, punch clock or spreadsheet — into exact totals: hours and minutes, payroll decimals, overtime and gross pay.

Weekly Timesheet — enter start time, end time and unpaid break for each day
Day Start End Break (min) Total

Type times like 9, 9:30a, 17:30. Breaks in minutes (30) or 0:45. Overnight shifts (10 PM → 6 AM) are handled automatically. Use + split for a second work period in a day.

How to use this calculator

  1. 1

    Copy times from your time sheet

    Enter each day’s start and end times exactly as recorded — 12-hour (9:30a) and 24-hour (17:30) both work, and split shifts get a second row with “+ split”.

  2. 2

    Deduct unpaid breaks

    Put unpaid lunch or break time in the Break column in minutes. Paid rest breaks should stay in your hours.

  3. 3

    Set the overtime rule

    Federal 40-hour, a state preset (California, Alaska, Nevada, Colorado), or custom thresholds for your employer’s policy.

  4. 4

    Read the totals

    The sheet totals appear instantly in hours:minutes and decimal hours — the decimal figure is what payroll multiplies by your rate.

  5. 5

    Save or send it

    It autosaves to your browser. Print it, export CSV, TXT, Excel or a PDF report for your manager, or copy a share link — all free.

Key takeaways

  • Timesheet total = (end − start − unpaid breaks) summed per day, per workweek.
  • Payroll uses decimal hours: 15 min = 0.25, 30 min = 0.50, 45 min = 0.75.
  • Overtime is calculated per workweek, even on biweekly or monthly timesheets.
  • Unpaid meal breaks come out of your hours; short rest breaks (5–20 min) are paid time under the FLSA.
  • This sheet autosaves locally and exports to CSV, TXT, print, PDF and Excel.

Timesheet calculation example

Three 12-hour days (7:00 AM – 7:30 PM, 30-minute lunch) under California rules at $22/hour: each day is 12 paid hours — 8 regular + 4 daily overtime. The week totals 24 regular hours ($528.00) plus 12 overtime hours at $33.00 ($396.00) = $924.00 gross. A federal-only calculator would have shown zero overtime because the week stayed under 40 hours — that's why the state preset matters.

Frequently asked questions

How do I calculate timesheet hours?
For each day, subtract the start time from the end time, subtract unpaid breaks, then sum the days. Convert leftover minutes to decimals for pay (divide by 60): a time sheet showing 38 hours 15 minutes is 38.25 payroll hours. This calculator performs the whole calculation as you type.
How do I calculate my time sheet with a lunch break?
Enter the lunch length in the Break column and it is subtracted from that day automatically. An 8:00 AM–4:30 PM shift with a 30-minute unpaid lunch is 8 paid hours. There is also a dedicated time card calculator with lunch.
What is the difference between a timesheet and a time card?
A time card captures raw clock-in/clock-out punches, while a timesheet is the compiled record of hours for a pay period, often by project or job. Both need the same math, so this calculator covers either format.
How does a timesheet calculate overtime?
Hours over the legal threshold are paid at a premium: federally, over 40 hours in a workweek at 1.5×. States can add daily rules — California adds daily overtime after 8 hours and double time after 12. Choose the rule in the settings and the calculator splits regular, overtime and double-time hours per workweek.
Why do payroll systems use decimal hours on timesheets?
Pay is rate × hours, and multiplication needs a decimal, not minutes. 7 hours 45 minutes must become 7.75 before multiplying by an hourly rate. The decimal hours calculator has the full conversion chart.
Is this timesheet calculator really free and private?
Yes — every feature is free, with no account or signup, including PDF and Excel reports. Calculations run entirely in your browser and autosave to your device only. There is no paid tier and nothing to upgrade.

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